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Job Opportunities with VRE


CONTRACTS ADMINISTRATOR
Immediate Availability
  

The Virginia Railway Express (VRE), a rapidly growing commuter rail operation connecting Washington, DC with Northern Virginia and surrounding counties, is in need of a Contracts Administrator. This individual will be responsible for assisting in the administration of procurement and contract activities for VRE; development of contract documents for the procurement of materials and services on a variety of projects in compliance with federal, state, local and organizational rules, policies and best practices.

A Bachelor’s degree in business, contract administration or a relevant field is required along with a minimum of 5-8 years of experience in contracting and procurement. Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) designations preferred. For the complete job description, please see our website: www.vre.org.  Full time position with great benefits. Projected hiring range: $71,293 - $100,000, depending upon education and prior experience.

We are an Equal Opportunity Employer.  Veterans are encouraged to apply.  Notice: Background checks are performed on all new employees.  

Due to the high volume of resumes received in response to recent employment postings, no inquiring phone calls or follow-up e-mails will be addressed in relation to this ad.
Qualified candidates interested in applying should submit a professional styled cover letter, resume, salary history and three confidential references (to include their address, phone & e-mail) by close of business, September 11, 2015, to:

Human Resources Administrator
1500 King St. Suite 202
Alexandria, VA  22314
E-mail: hr@vre.org

POSITION DESCRIPTION
TITLE:  CONTRACTS ADMINISTRATOR
GRADE:  X [SALARY RANGE: $71,293 thru $118,347]
FLSA STATUS: EXEMPT [PROFESSIONAL]

GENERAL DESCRIPTION:

Reports to the Manager of Purchasing and Contract Administration.  Assists in the administration of procurement and contract activities for VRE. Develops contract documents for the procurement of materials and services on a variety of projects in compliance with federal, state, local and organizational rules, policies and best practices. 


SCOPE OF DUTIES:

  • Manages the creation, review and acceptance of contract documents, with the objective of creating executable agreements within a defined timeframe and in compliance with VRE procurement policies and procedures.
  • Performs procurement tasks such as leading bid openings and pre-bid/proposal meetings, responding to solicitation questions, performing administrative review of bids/proposals, conducting negotiations, awarding contracts, tabulating bids, processing purchase requisitions and purchase orders, and managing task orders.
  • Ensures that all procurement transactions comply with applicable laws and regulations and satisfy the need of the Departments for goods and services to efficiently meet program requirements in a timely manner
  • Assists in directing the work and responsibilities of the contract staff and sets goals to accomplish the final product.  Provides leadership and advice to Contract Specialists and trains staff as necessary.
  • Performs cradle to grave contract management tasks.
  • Assists Project Managers in the development of Statements of Work and serves as advisor by directing them in the planning and organization of their procurement activities in order to achieve their desired program results.
  • Exercises considerable judgment and leadership in developing staff workload and establishing priorities.
  • Oversees management of contract files and procurement reports.
  • Proofreads text in both print and non-print media, including purchase requisitions/orders, quotations and bids, price lists, contracts, solicitations, procedures and policies, and contract terms and conditions.
  • Interacts with management, staff, vendors, and contractors to obtain information, get direction and solve problems.
  • Maintains procurement reports (i.e. DBE utilization; insurance requirements; contract renewals; license and certification requirements).
  • Analyzes requests for small purchases to determine the most effective purchasing method and assists staff in the implementation of any recommended changes.
  • Develops ways to modify contracting process and procedures to make the Purchasing and Contract Administration Office more efficient and responsive to Department needs.
  • Works closely with legal counsel to resolve issues.
  • Participates in special VRE transit events (i.e. Meet the Management, Santa Trains, Customer Opinion Survey, and Master Agreement Survey)
  • Performs other duties as assigned.

           
KNOWLEDGE, SKILLS AND ABILITIES:

  • Knowledge of federal and state contracting laws and practices, particularly those applicable to transit systems.
  • Excellent reading comprehension as well as written and oral communication skills.
  • Excellent judgement and decision-making skills.
  • Ability to interpret complex requirements; recommend and implement policies and procedures.
  • Knowledge of public procurement policies and procedures.
  • Knowledge of customer service principles.
  • Ability to manage multiple projects simultaneously.
  • Ability to prioritize and assign work.

  • Ability to work independently.
  • Ability to work effectively with staff in a service oriented operations environment.
  • Ability to develop, review and organize procurement and contract documents.
  • Ability to conduct final review of contracts.
  • Ability to accurately organize and maintain paper documents and electronic files.
  • Ability to maintain the confidentiality of information and professional boundaries.
  • Ability to perform mathematical computations with speed and accuracy.
  • Ability to organize, prioritize and perform time sensitive tasks.

MINIMUM QUALIFICATIONS

Bachelor’s degree in business, contract administration or a relevant field and at least five to eight years of experience in contracting and procurement or an equivalent combination of experience and education.  Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) designations preferred.

The statements in this job description are intended to describe the general nature and level of work being performed by incumbent(s) assigned to this classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

 

 

SENIOR ACCOUNTANT
IMMEDIATE AVAILABILITY
  

The Virginia Railway Express (VRE), a rapidly growing commuter rail operation connecting Washington, DC with Northern Virginia and surrounding counties, is in need of a Senior Accountant. This individual will be expected to perform a variety of complex financial accounting activities, to include accounting and analysis for multiple fare collection platforms and activities, revenues and costs, performance of accounts receivable functions, including billing and collections, planning for and monitoring agency cash flow, accounting for inventory, repair and maintenance costs and assisting with the accounting for capital assets and construction-in-progress.

A Bachelor’s degree in a relevant field and at least 2 years of related professional-level experience, or an equivalent combination of experience and education, with no less than an Associate’s Degree in a relevant field.  For the complete job description, please see VRE’s website at: www.vre.org. Full-time position with great benefits. Projected hiring range: $55,300 - $75,000, depending upon prior experience and education.

We are an Equal Opportunity Employer. Veterans are encouraged to apply. Notice: Background checks are performed on all new employees. 

Due to the high volume of resumes received in response to recent employment postings, no inquiring phone calls or follow-up e-mails will be addressed in relation to this ad. Qualified candidates interested in applying should submit by e-mail or mail a professional styled cover letter, resume, salary history and three confidential references (to include their address, phone & e-mail) by close of business, September 11, 2015, to:

Human Resources Administrator
1500 King St. Suite 202
Alexandria, VA  22314
E-mail: hr@vre.org

 

JOB DESCRIPTION
TITLE:  SENIOR ACCOUNTANT
GRADE: S [SALARY RANGE: $55,330 thru $91,849]
FLSA STATUS: Non-Exempt
                                                           

GENERAL DESCRIPTION

Reports to the Accounting Supervisor (Budget). Performs a variety of professional financial accounting activities within assigned areas of the department, such as revenue accounting, grant accounting, accounts receivable, cash accounting, capital assets/construction, inventory accounting, and/or budget development.

SCOPE OF DUTIES

  • Performs accounting related duties within assigned area, including entering, analyzing, and reconciling data, posting journal entries, and generating reports.
  • Compiles and analyzes financial information to prepare entries to general ledger accounts and documents financial transactions.
  • Reviews, investigates, and corrects errors and inconsistencies in financial entries, documents, and reports.
  • Reconciles daily and monthly financial activity related to the VRE fare collection systems, including posting of revenues from the Ticket Office Machines (TOMs) at contracted vendors locations, the Ticket Vending Machines (TVMs) at station platforms and the VRE-Mobile ticketing system.
  • Performs primary accounts receivable functions for VRE ticket vendors and fare collection system contracts, including invoicing, tracking and collections.
  • Performs additional accounts receivable reconciliation, including VRE miscellaneous invoicing, tracking, payment processing and information distribution.
  • Plans and monitors daily cash flow to meet business operation requirements, initiates wire transfer payments to vendors, and books cash and other payments.  Assists other finance staff with ensuring proper, accurate accounting for cash.
  • Assists staff with monthly and annual VRE fixed assets and construction in progress, including working with project management staff, generation and reconciliation of monthly reports, and analysis of data.
  • Responsible for monthly and annual reconciliation of VRE warehouse/parts inventory, including working with warehouse staff, generation and reconciliation of monthly reports, providing timely notification to appropriate staff or contractors of issues or concerns, and performing all accounting for monthly and other activity related to VRE Inventory.
  • Responsible for administration of the joint VRE/WMATA Transit Link Card (TLC) ticket program.
  • Coordinates with WMATA and other agencies regarding their Transit Benefits programs; ensures organizational adherence to policy (with Management Oversight) for VRE acceptance, record keeping and distribution of these benefits, as well as other local area transit benefit formats.
  • Works with Contract Administrators in ensuring adherence to financial provisions of the ticket vendors’ contracts, including maintenance of required surety bonds and appropriate licenses and payment of invoices according to contract terms.
  • Participates in the selection process and financial analysis of new ticket vendors and provides training on the financial responsibilities of their VRE contract.
  • Responsible for a variety of audit reconciliation and data analysis documents and custom document creation related to VRE fare collections, revenue, VRE parts inventory and CIP/Capital Assets accounting.
  • Performs other related duties as assigned.

 

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

  • Knowledge of the generally accepted principles and practices of accounting including FASB, GASB, and GAAP.
  • Knowledge of applicable federal, state, and local laws, rules, and regulations.
  • Knowledge of automated financial management software packages.
  • Ability to accurately organize and maintain paper documents and electronic files.
  • Ability to maintain the confidentiality of information and professional boundaries.
  • Ability to communicate in order to interact with coworkers, supervisor, and the general public at a level sufficient to exchange or convey information and to receive work direction.
  •  
  • Ability to establish and follow detailed work procedures.
  • Ability to manage multiple projects simultaneously.
  • Ability to post accounts and to perform mathematical computations with speed and accuracy.
  • Ability to type and use a variety of office machines.
  • Ability to use a personal computer and related software applications, including automated financial systems.
  • Demonstrates a level of confidence, maturity, and judgment that allows independent problem resolution in a real time environment.
  • Work dependability and reliable transportation is a must, since hours of operations may preclude use of local transit.


MINIMUM QUALIFICATIONS

Bachelor's degree in a relevant field and at least 2 years of related professional-level experience, or an equivalent combination of experience and education, with no less than an Associate’s Degree in a relevant field. Governmental accounting experience preferred.

The statements in this job description are intended to describe the general nature and level of work being performed by incumbent(s) assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

 

 

 

 

 

The following is posted as a courtesy to the Northern Virginia Transportation Commission:

 

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JOB ANNOUNCEMENT - Transit Fellowship with the NVTC

Want a chance to complete a transit project in one of the most innovative and dynamic transit regions in the country? We need your skills in public outreach, policy and financial analysis, and data visualization through infographics and other tools.


The Northern Virginia Transportation Commission (NVTC) is preparing to interview candidates for its second group of Transit Fellows. This fellowship is to provide a professional development opportunity for mid-career transportation specialists as well as college graduates and graduate students. Successful applicants will gain in-depth knowledge of transit policy, planning and funding issues as well as an understanding of the policymaking process through conducting research under the guidance of NVTC staff, collaborating with transportation experts on publications, and assisting in the execution of programs conducted by NVTC. Transit Fellows will work on specific projects. Over the next six months NVTC is particularly interested in Fellows interested in the following projects:


 Developing and executing a public outreach plan for transit expansion
 Conducting policy and legislative research
 Working with NVTC to develop a series of policy forums
 Developing infographics and other graphical representations of data related to transit usage and economic benefits of transit
 Analysis of regional gas tax collections
 Update of emergency planning in relationship to regional transit networks


Minimum and Preferred Qualifications of a Successful Candidate:
 College graduates, graduate students or mid-career professionals;
 Bachelor’s Degree in transportation planning, public administration, economics, policy or related area;
 Demonstrated interest in public transportation or transportation planning and policy development;
 Strong writing and analytical skills;
 Ability to work in a small office/team oriented environment; and
 Proficient in Excel, including pivot tables.


Duration
Duration of the appointment is variable with a minimum of 30 days and a maximum of six months with an option of extension. Start and end dates can be flexible as can schedules. Priority will be given to applicants who can begin their fellowship quickly. We anticipate appointing as many as three Transit Fellows to complete projects no later than June 30, 2015; consideration will also be given to applicants interested in fellowships from May 15 through September 15.

Who Should Apply

Fellowships are awarded to professionals with a strong understanding of transportation policy,
finance and transportation funding and public outreach. Graduate students and mid-career
professionals are encouraged to apply.


Compensation
The Fellow will receive compensation consistent with compensation guidelines of the
Department of Rail and Public Transportation and will be eligible for transit benefits.


To Apply
Send cover letter, resume, and a writing sample to Kate Mattice at transitfellows@nvtdc.org.
The cover letter should describe the applicant’s objectives in pursuing the fellowship. Please
highlight particular skills, knowledge or interests as it relates to the project examples listed
above. Please note your availability at the top of the cover letter.


Applications can also be mailed to: Kate Mattice
Transit Fellowship Program
Northern Virginia Transportation Commission
2300 Wilson Blvd., Suite 620
Arlington, VA 22201


Application Deadline
Applications will be accepted and reviewed on a rolling basis until candidates are selected.

About NVTC
NVTC has a small staff located in offices in the vibrant Court House area of Arlington. NVTC is a leading expert on performance metrics and transit finance, coordinates regional planning studies and evaluations, partners with other regional entities including the Northern Virginia Transportation Authority, the Potomac and Rappahannock Transportation Commission and the Metropolitan Washington Council of Governments.  NVTC encompasses six cities and counties, a commuter rail service, six bus systems including MetroBus, Metrorail and the Vanpool Alliance.


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