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ADMINISTRATIVE INTERN

Immediate Availability

The Virginia Railway Express (VRE), a rapidly growing commuter rail operation connecting Washington, DC with Northern Virginia and surrounding counties, is in need of one or two college level Administrative interns with strong writing and communication skills to support our HR, Marketing and Rail Equipment/Operations divisions.  This position will be located primarily at our headquarters in Alexandria, VA.  This intern will assist in a wide-variety of tasks and activities, to include supporting both print and web-based communication efforts, assistance with employment postings, scanning of documents, processing invoices, answering phones, etc.

Learning Objectives:

  • Intern will obtain general knowledge of the operations of a local special-purpose government transit agency in the areas of human resources, communications, rail operations, mechanical, marketing, planning/development, and procurement/contracting
  • Intern will obtain specific knowledge and hands-on experience working in the areas of marketing, human resources, rail equipment and operations
  • Intern will gain proficiency working with Microsoft Excel by maintaining and updating various spreadsheets
  • Intern will gain proficiency working MicroMain by entering/tracking invoices and purchase orders.   
  • Intern will gain proficiency working on Sharepoint by uploading and organizing documents for various divisions

Scope of Tasks/Marketing:

  • Draft static information articles per the RIDE Magazine editorial calendar, as scheduled for the remainder of CY 2019
  • Revise webpage copy to provide clear, concise messaging in support of page goal
  • Implement Search Engine Optimization (SEO) techniques as directed
  • Tag photos and graphics on Sharepoint, as well as upload and organize documents
  • Complete data entry assignments through Sharepoint
  • Organization of marketing closet

Scope of Tasks/Administrative:

  • Process payment requests for all mechanical and utilities submissions with the ability to data enter information in several tracking spreadsheet/databases
  • Maintenance of filing system for purchase orders and procurement activities
  • Data entry/scanning related to job postings, monthly fuel data, etc.
  • Pending and completed payment research for vendor inquiries
  • Front Desk coverage to assist with walk-in passengers and/or assistance with answering phones as needed to cover during staff shortages and meetings
  • Organization/unloading of office supplies
  • Assist Operations in compiling/reporting operational data for use company-wide for multiple purposes
  • Assist where possible in responding to passenger comments and questions through the GoTrains@vre.org email system
  • Assist with coordinating materials for special events, meet the managements, pop-up customer service events, and other activities outside the VRE General offices

Position Requirements:

  • Must be currently enrolled in college and actively working toward achieving a degree or certification, preferably in logistics, transportation, marketing or the business administration program
  • Minimum GPA of 3.0 on a 4.0 scale
  • Demonstrate strong writing and communication skills
  • Ability to accurately organize and maintain proper documents and electronic files
  • Ability to establish and follow detailed work procedures
  • Ability to conduct online research
  • Analytical and problem-solving abilities
  • Experience working in a team-oriented, collaborative environment.
  • Ability to type and use a personal computer and related software applications, including automated financial systems, Microsoft Excel and Word

Personal Attributes:

  • Good interpersonal skills
  • Keen attention to detail
  • Ability to maintain the confidentiality of information and to understand professional standards and boundaries
  • Have strong initiative and the ability to work independently
  • Strong customer service orientation
  • Ability to effectively prioritize and execute tasks
  • Good judgement and decision making

Salary:  $12.25 per hour.   This intern is needed year-round, part-time hours when classes are in session and full-time hours during breaks.  Individuals only available during school breaks will not be considered.  Free transportation on our trains, schedule permitting.

We are an Equal Opportunity Employer. Qualified candidates interested in applying should submit a professional styled cover letter and resume (highlighting relevant experience and skills) to:
 

Human Resources Administrator

1500 King St. Suite 202

Alexandria, VA  22314

E-mail: hr@vre.org


 

OmniRide is seeking a professional to fill the position of Marketing Specialist. 

 

The Marketing Specialist will be responsible for a wide range of marketing and public relations tasks, usually with defined objectives, priorities, and deadlines.  Examples of typical work include:  drafting and disseminating customer communications; assisting in the development of marketing, communications and advertising plans; coordinating advertising placement with print and digital media outlets; communication via social media platforms; schedule and bus stop information display production; maintenance of website contents; staffing public outreach events; internal and external event planning.  In addition, the Marketing Specialist provides general administrative assistance for the department.

 

Applicants must have demonstrated knowledge of general marketing principles and practices.   Knowledge of printing and design practices is desirable.  Knowledge about working with print and digital media is desirable.  Must be familiar with operating digital camera, video camera, and other electronic equipment used for publicity purposes.  Must have a working knowledge of social media platforms.  Must demonstrate good organizational concepts, the ability to communicate effectively orally and in writing, the ability to assist in the development of marketing and communications plans and public relations activities and to work within program objectives, deadlines, and budget limitations.  Must be proficient in operating Windows-based computer programs including the Microsoft Office Suite and publications software.

 

Applicants may have any combination of education and experience equivalent to a Bachelor’s degree with major coursework in marketing, public relations, journalism, communications, design, or related field is preferred. 

 

Typical hours are 8:30 am to 5:00 pm, Monday – Friday.  Starting salary $45,276.21 - $60,217.36 depending on experience, plus attractive benefits. 

 

Applicants must submit a cover letter and resume to: 

 

PRTC, ATTN:  Human Resources

14700 Potomac Mills Road

Woodbridge, VA  22192

Email:  HR@omniride.com

FAX:  (703)583-1377

 


 

If interested in applying for a crew member position for the VRE, please send your resume to Keolis at the email address below:

ksrv_resumes@keolisna.com

To inquire about other positions within Keolis, please visit their website at the link below:

http://www.keolisnorthamerica.com/careers/